MuadDib

19 February 2022 Image Watch data Weigthed vest: 10kg Ankle weights: 2kg Incline: 3%

18 February 2022 Image Watch data Weigthed vest: - Ankle weights: - Incline: 3%

18 February 2022 Hours sat: 1 Cumulative hours: 55.5

17 February 2022 Image Watch data Weigthed vest: - Ankle weights: - Incline: 3%

17 February 2022 Hours sat: 1 Cumulative hours: 54.5

16 February 2022 Image Watch data Weigthed vest: - Ankle weights: - Incline: 3%

16 February 2022 Hours sat: 1.25 Cumulative hours: 53.5

How to double-clutch an Eaton Fuller split box; the most common manual gearbox used in trucks the world over today DOUBLE-CLUTCH METHOD CHANGING UP THROUGH THE GEARS Remove pressure from the accelerator pedal completely Depress the clutch pedal just enough to disengage the transmission and at the same time… move the gear lever through neutral and position lever for the next higher gear. Let the clutch pedal up until the transmission is re-engaged. Depress the clutch pedal and at the same time … move the gear lever into the next higher gear. Release the clutch pedal smoothly and then apply the appropriate power to match road speed. CHANGING DOWN THROUGH THE GEARS Release the accelerator pedal. Reduce speed (by braking) for the next lower gear. Depress the clutch just enough to disengage the transmission and at the same time … move the gear lever through neutral and position lever for the next lower gear. Let the clutch pedal up and apply sufficient power so engine revs match road speed. Depress the clutch pedal and at the same time … move the gear lever into the next lower gear. Release the clutch pedal smoothly and then apply the appropriate power to match road speed. Note: Adequate engine revs must be maintained when re-engaging clutch (transition to road speed). Engine revs must match road speed when transitioning to a specific gear. The ideal rev ranges of all trucks will be within a 500rpm spread where engine torque is optimal. The high end of this rev range will be the starting point of the operation of the next gears and the lowest point will be the previous gear's maximum ideal road speed. This will be consistent across all trucks with a specific make of gearbox. The engines in each truck will be different, however, and so operation will 'feel' different in each truck. Here we can see the ideal rev ranges between 1200-1700 rpm and the corresponding gears and road speeds within each of those rev ranges. Double-clutch Procedure Release the accelerator. Depress the clutch pedal slightly to break torque enough to move the shift lever to neutral. Note: Avoid depressing the clutch pedal too far and contacting the clutch brake. When the shift lever is neutral let up on the clutch pedal. Note: Engaging the clutch with the shift lever in the neutral position connects the transmission input gearing to the engine. This allows the operator to speed up or slow down the transmission input gearing to properly match the desired gear speed to the current road speed. a. For upshifts – allow engine RPM to decrease to match road speed. b. For downshifts – increase engine RPM to match road speed. At the correct engine RPM, depress the clutch pedal slightly and at the same time, move the shift lever into the desired gear. Let up on the clutch pedal and apply the accelerator. Driving operation splitter shifting. Upshift procedure In the following instructions, it is assumed that the driver is familiar with operating heavy-duty trucks and tractors and can coordinate the movement of the shift lever and clutch pedal to make smooth gear engagements while upshifting or downshifting. Always double-clutch when making lever shifts. CAUTION: Never move the range lever or the splitter control button with the shift lever in neutral while the vehicle is moving. Splitter shift- LO Range “L” to LO Range “H” (LO”L” to LO”H”) Preselect just before making an upshift by moving the splitter button forward while maintaining accelerator position. Then immediately release the accelerator, depress the clutch pedal once to break torque, release the clutch pedal to re-engage the clutch, allow the engine to decelerate until the shift is complete. Continue driving or upshifting. The transmission shifts from “L” to “H” when synchronous is reached. Combination Lever shift and Splitter shift – LO Range “H” to LO Range “L” (LO”H” to 1st”L”) Preselect just before making an upshift by moving the splitter button rearward while maintaining accelerator position. Move the shift lever, double-clutching, to the 1st speed gear position. If the splitter control button is not moved, the transmission will be in 1st H once the final clutch engagement is made. CAUTION: Never move the splitter control button or the range lever with the shift lever in neutral while the vehicle is moving. Continue upshifting through the shift pattern. Double clutching during lever shifts, single-clutch during split shifts while the shift lever is in the same position. Combination Lever Shift and Splitter shift – LO Range “H” to HI Range “L” (4th”H” to 5th”L”) … (Range shift) Preselect just before making an upshift by moving the button rearward while maintaining the accelerator position. Pull up the Range Lever, move the shift lever, double-clutching, to the 5th-speed gear position. If the splitter control button is not moved, the transmission will be in 5th H once the final clutch engagement is made. CAUTION: Never move the splitter control button or the range lever with the shift lever in neutral while the vehicle is moving. Continue upshifting through the shift pattern Double-clutching during lever shifts, single-clutch during split shifts while the shift lever is in the same position. Splitter shift – HI Range “L” to HI Range “H” (5th L to 5th H) Preselect just before making an upshift by moving the button forward while maintaining accelerator position. Then, immediately release the accelerator, depress the clutch pedal once to break torque, release the pedal to reengage the clutch, allow the engine to decelerate until the shift is complete. Continue driving or upshifting. The transmission shifts from “L” to “H” when synchronous is reached. Combination Lever shift and Splitter shift – HI Range “H” to HI Range “L” (5th H to 6th L) Move the splitter control button into the rearward position. Move the shift lever, double-clutching, to the 5th-speed gear position. If the splitter control button is not moved, the transmission will be in 6th H once the final clutch engagement is made. Continue upshifting through the shift pattern Double-clutching during lever shifts, single-clutch during split shifts while the shift lever is in the same position. Downshift Procedure Splitter shift – HI Range “H” to HI Range “L” (8th H to 8th L) Preselect just before making a downshift by moving the splitter button rearward while maintaining accelerator position. Then. Immediately, release the accelerator, depress the clutch pedal once to break torque, release the pedal to reengage the clutch, accelerate the engine until the shift is complete. Continue driving or downshifting. The transmission shifts from “H” to “L” when synchronous is reached. Combination Lever shift and Splitter shift – HI Range “L” to HI Range “H” (7th L to 6th H) Preselect just before making a downshift by moving the button forward while maintaining accelerator position. Then, immediately, move the shift lever, double clutching, to the next lower gear position. If the splitter control button is not moved, the transmission will be in 6th “L” once the final clutch engagement is made. Continue downshifting through HI range. Double-clutching during lever shifts, single-clutch during split shifts while the shift lever is in the same position. Combination Lever shift and Splitter shift – HI Range “L” to LO Range “H” (5th L to 4th H) … (Range shift) Preselect just before making a downshift by moving the button forward while maintaining accelerator position. Push the range lever down, immediately move the shift lever, double-clutching, to the next lower gear position. If the splitter control button is not moved, the transmission will be in 4th “L” once the final clutch engagement is made. Continue downshifting through LO Range. Double-clutching during lever shifts, single clutching during split shifts while the shift lever is in the same position. Splitter shift – LO Range “H” to LO Range “L” (4th H to 4th L) Preselect just before making a downshift by moving the button rearward while maintaining accelerator position. Then, immediately, release the accelerator, depress the clutch pedal once to break torque, release the pedal to reengage the clutch, accelerate the engine until the shift is complete. Continue driving or downshifting. The transmission shifts from “H” to “L” when synchronous is reached. Combination Lever shift and Splitter shift – LO Range “L” to LO Range “H” (4th L to 3rd H) Preselect just before making a downshift by moving the button forward while maintaining accelerator position. Then, immediately move the shift lever, double-clutching, to the next lower gear position. If the splitter control button is not moved, the transmission will be in 3rd “L” once the final clutch engagement is made. Continue downshifting through LO range, Double-clutching during lever shifts, single-clutching during split shifts while the shift lever is in the same position. 1. Up ½ gear – stick same position e.g. 1st L to 1st H 2. Up ½ gear – stick moves position e.g. 1st H to 2nd L 3. Up ½ gear – stick moves position, range changes up e.g. 4th H to 5th L 1. Down ½ gear – stick same position e.g. 8th H to 8th L 2. Down ½ gear – stick moves position e.g. 7th L to 6th H 3. Down ½ gear – stick moves position, range changes down e.g. 5th L to 4th H 1L-1H UP SPLITTER 1H-2L UP SPLITTER STICK 2L-2H UP SPLITTER 2H-3L UP SPLITTER STICK 3L-3H UP SPLITTER 3H-4L UP SPLITTER STICK 4L-4H UP SPLITTER 4H-5L UP SPLITTER STICK RANGE 5L-5H UP SPLITTER 5H-6L UP SPLITTER STICK 6L-6H UP SPLITTER 6H-7L UP SPLITTER STICK 7L-7H UP SPLITTER 7H-8L UP SPLITTER STICK 8L-8H UP SPLITTER 8H-8L DOWN SPLITTER 8L-7H DOWN SPLITTER STICK 7H-7L DOWN SPLITTER 7L-6H DOWN SPLITTER STICK 6H-6L DOWN SPLITTER 6L-5H DOWN SPLITTER STICK 5H-5L DOWN SPLITTER 5L-4H DOWN SPLITTER STICK RANGE 4H-4L DOWN SPLITTER 4L-3H DOWN SPLITTER STICK 3H-3L DOWN SPLITTER 3L-2H DOWN SPLITTER STICK 2H-2L DOWN SPLITTER 2L-1H DOWN SPLITTER STICK 1H-1L DOWN SPLITTER *** The only factoids you need to remember to pass the Australian Heavy Vehicle written test I figured by comparing the manual with the practice tests and what I saw on test day:

0:00 Intro This episode will cover Augusts' bullet planner/journal which is part of his morning start-up routine. Through this, there is a morning start-up and an end-of-day wind down at the end of the workday. This functions as the two bookends to the workday Mon-Friday. The last 2 videos were about mindset and identity sculpting, this will show you where that fits into the day and how to get it done every morning, giving context to them. The videos before that were about how to plan the day and use the Notion PPV system to schedule a day that will be highly effective consistently, this is very much tied to that. It will pull from the information that we prepared the night before so we have a game plan in place when we sit down at our desk. How you start a day matters a LOT; the first 10% of how you do anything will have a disproportionally large impact on the remaining 90%. This is why we do an annual review to kick off the year, but also a morning start-up ritual to try and get off on the right foot and frame the day. This will take somewhere between 10-20 minutes to do each morning, this will actually save you time later on. This is designed to set up the day and then to have accountability to make sure you follow through on the things you set up. 2:34 System Context In the Action Zone, we can see the daily tracking area which is what we will focus on in this episode. We will look at the template that we walk through to complete it, if you want to see how the database is built look at one of the previous videos 'Daily data tracking in Notion' 3:28 New Day Template Creating this from a filtered database view the date is automatically entered The title is entered as the date Connect to the week's database so it will rollup for review Nothing is entered into the properties fields (there are many and can be hidden 5:36) 6:00 Embedded In-Line Property Entry The morning start-up has the Daily Tracking database embedded filtered for the current day which gives us a slice of the database filtered for the page we're in. You can select which properties are visible in this embed of the database allowing you to enter data easily in the correct sequence throughout the day. Entering sleep times and other biometric data with formulas to calculate hours and minutes (saves time) 10:17 Start-up Framework Gratitude The gratitude practice is a little different from things you will usually hear, but it's guaranteed that this will be more effective. Everyone will tell you to list 3 things you are grateful for, but it won't be powerful if you simply list things down without connecting with them. Pick one thing that you are genuinely grateful for and connect with it in a meaningful way. What would make today great? 11:50 List 2 or 3 things that you believe will make your definition of the day being a success if you get done. To help you define those things there is a toggle to see your action items on that day. Not to do list 12:50 This is just as important as your to-do list You know what has been derailing you for the last few days There is a toggle that will open a filtered view of the improvements you've listed over the last week Mindset 13:55 This is where we do our mindset and identity sculpting practice. The past 2 videos covered how we do that. Visualization 14:45 Visualize challenging things you are about to attempt flawlessly or visualize what you are going to do today. Design a mental path that you will follow through. At the end of the morning routine, August has 2 checks 15:55 17:05 Mid-Day Throughout the day there is a habit tracker to click through, this is also visible on the action zone but it's here in case it's missed and you want to enter things at the end of the day. 17:43 End of Day Wind-Down List end-of-day wins so you don't get too down on yourself for the things that didn't go the way you wanted. You always have some wins to recognize. Ideally, you will be listing what you wrote under 'what would make today great?' Finally, there is a filtered view of the daily tracking database again for the remaining properties. Rating of the percentage of time you spent doing the things you planned This will rarely be 100%, even if you only manage 70% or so, things will be moving forward positively for you. Rating for the percent of what you planned to achieve you managed to output Tracking this will help you identify problems with motivation and alignment with your goals should they arise and give you the opportunity to deliberately make decisions for where you intend to go. You can quickly list things you could have done better in the improvements section 22:15 All of this rolls up into the weekly review template and then the monthly reviews thereafter giving you profound insight into what you are doing or not doing well. 24:42 Closing Thoughts This was a nice companion video to the daily tracking video we did earlier, but also with the habits and routines video, mindset and identity sculpting video, daily planning videos, and the weekly/monthly review videos. This bullet planner/journal in the morning start-up routine connects to a lot of pieces throughout the system. This is what makes the Notion PPV system so powerful; completing one element fuels and enhances so many other parts of the system which is how a good system design works. All of this frames up our psychology, behaviors, actions, and ultimately the trajectory of our lives.

0:00 Intro This is a highly requested episode that will be broken into 2 parts: Key Insights on Mindset Mindset Practice in Notion The next video (removed) will look at identity sculpting in Notion 0:26 Mindset Framing This video will cover how to shape our mindsets so our framework on the world is as effective as possible, so we can achieve the things we want to achieve in life. We are all perpetually changing, we are not fixed states, the question is not who am I, but who am I becoming. We can shape our mindset so that it becomes one that helps us rather than hurts us If we don't do this consciously we will often end up with mindsets that are self-destructive, putting us in negative feedback loops. How you view the world has an enormous impact on what you do with your days, hours and weeks, and months. So few people realize that we have control over this if we take it. It's critical to realize first that everything you do is dependent on it, and your success or failure at anything you want to achieve is dependent on it. Secondly, you can change it, shape it and make it what you want it to be and what you need it to be but this must be done actively. 3:30 How to Approach Mindset If you take action and do a little bit every day it will slowly change; classic habit building and implementation. You have to give yourself evidence for you to believe the mindset you are trying to create. By doing the things you tell yourself you're going to do the evidence accrues over time and you will start to believe it and accept it, in the way that you see the world. 4:14 This Approach This is a very simple part of the system, it's just a page. This is all about identifying the things that you want to be shaping your life and shaping how you engage with the world. Often we hear pieces of wisdom and completely forget about them and drift far away from them. The entire purpose of the mindset practice in the Notion PPV system is just to keep those ideas, nuggets, insights, and wisdom in mind and part of your day and worldview. Keep in mind this example is just a very simple explanation of this process. So much of the PPV system is your life around it and what you fill it with, what we have covered so far is just the skeletal structure of the system. Here we will just look at the skeletal component of mindset in the PPV system. Over the year we will look at what mindset really is in a practical sense. There are many ways to see the world, and many of them are equally true, some of them will hurt you and some of them will help you. You want to choose ones that are going to serve you. Notion setup is easy, what is difficult is the psychology and consistency to revisit these principles and wisdom. 8:05 Mindset Proactive in Notion In the Action Zone, we click on new day which will apply a template. In the template, we move through a series of morning start-up steps before entering the Mindset point. 8:40 Mindset is a stop in the morning setup routine, that you want to spend 2-10 minutes on. This is all organized by sections, you can use whatever structure you want Ideally, you are going to want to take all the bullet points of wisdom you come across and put them in here. As you pile them up you will start to see categories emerge; allow this to happen organically. Collect things that resonate with you; things that you know have truth in them and you know if you make your life more like what it contains you will be better off. You have an instinctive resonance with things that matter to you and that have truth in them, use that instinct to identify what you want to stay close to and what's most meaningful to you. This will become a very long page which is why you will want to create headings and categories with a toc at the top, but it will be a wellspring of wisdom for you to drink from each day. Every morning you will read a few bullet points or subheadings as you see fit, simply by revisiting them periodically you will keep them close. 12:30 Examples Your most persistent distractions will seem justified to you. How would the person I want to become spend their time - Nir Eyal The cost of a thing is the amount of … life which is required to be exchanged for it, immediately or in the long run." -Henry David Thoreau Every action you take is a vote for the type of person you want to become. Curiosity, courage, and persistence are the new gatekeepers. Each day is a new battle to say yes to what matters and say no to what doesn't. Focus is a practice. - James Clear. And many more … In both mindset and guiding principles, we are trying to take important ideas and concepts and stay close to them, avoiding drifting away from them. The guiding principles, as we have talked about, are the north stars that you align all your goals and projects behind: designed to be extremely short and succinct. 16:37 Closing Thoughts As far as Notion design is concerned, this is extremely simple, but the power is huge as it will begin to affect how you do everything. The next video (removed) will cover identity sculpting. Where mindset is outward-looking, identity sculpting is inward-looking.

0:00 Intro This is a follow-up to the last 2 videos which looked at how to plan our days to execute with precision and consistency. First, we covered how to prioritize in our action zone and then how to do time blocking while coordinating our action zone with Google calendar (or similar). We will now look at the current best method to bring Google calendar into your Notion dashboard. We will also look at a few other widgets from the creators who implemented this Google calendar view implementation in Notion: Indefy.co Moving into the Action Zone 1:50 2:20 Google Calendar in Notion Dashboard Visit indify.co, create an account using an email. Log in and you will have all these widgets to choose from. Begin by selecting Google calendar 3:05 Sign in to your Google account that your calendar is linked to; the one caveat to this is you will have to grant indify access to your calendar scheduling, if you have privacy concerns this isn't going to work for you as the company will have access to your calendar data. 4:00 After entering your data you will have a number of settings an options to choose from for your widget. Select what you want. Copy the link 4:55 and toggle back to Notion Paste your link and choose embed You cannot modify the calendar here, it's only a view option. 6:03 Time/Life Tracker This cleanly shows you where you are in various time cycles. If you enter your birthday it will also give you an estimated amount of time left you have in your life. 7:55 Best Weather Widget This is a very clean weather widget that you can modify as you see fit. 8:53 Closing Thoughts Next will be some introductions to mindset and identity sculpting.

0:00 Intro This episode will cover time blocking specifically working between the Action Zone in the Notion PPV system and Google Calendar or Microsoft Outlook or any calendar app that is better suited for event planning. Especially when you have automation bringing in calendar invites and scheduled events. Hopefully, the API will enable us to sync this automatically at some point, but for now, it must be done manually. We are going to cover how to do true time blocking where you will have the highest probability of success at executing your day as you plan it. Sometimes a looser system is adequate as is covered in the previous video. It's not just about working every minute of the day, you schedule in breaks, relaxation, fun time, etc. as well. If you do this for a while it puts you into a rhythm that you can then come out of and move into a looser schedule. 2:32 Daily Planning In Notion (previous video) In the last video we covered how to take the remaining tasks from the current day and applied them to the next day and the heuristic for sorting tasks out. We repeat that, but now we check we haven't missed any scheduled tasks that we may have missed since our weekly review. 3:15 Google Calendar Event Schedule We toggle to the calendar Ctr+Tab allows for toggling between different apps and look for scheduled events. You can bring them into Notion or leave them here if you don't have that many to remember, or if you have a lot you can work primarily in Google calendar. We will cover how to bring the Notion items into the calendar shortly. 4:15 Your "Ideal Day" Schedule It's important to define for yourself an ideal day and have it roll forward across the calendar. 4:40 Implementing Across Notion & Google Calendar Look at the tasks lined up in Notion and their prioritization to ensure the important things get done. The regular routine of our ideal day (informed by our habits and routines bundles) can then be dragged over to the new day 6:30 where there are no clashes with scheduled items 7:17 Deep Work Periods August blocks of time for deep work For instances where there are clashes, you decide how you want to proceed with your ideal day plan mixed with the scheduled items. 8:53 Habits & Routines are moved across where possible There is a time period where quick items are scheduled to be done in the morning in a half-hour window Immediate tasks are those that need to be done urgently and cause you to reconsider your regular schedule, such as your start-up routine or a deep work session. 10:19 Top Priorities The prioritized activities are typically done in the preplanned deep work sessions (that’s what they're for) Try 2 hours blocks with short breaks if needed to allow your mind to reset and refresh. It's unhealthy to sit at a desk for hours without any stretching or movement. Set expectations to get prioritized tasks done by a certain time, this will drive you to do things faster, tasks tend to fill the amount of time they are given. Clearly set out intentions so you are not simply reacting to life. 13:08 Implementing the Next Day Roll things forward as normal. You will learn to try and schedule events into times that are conducive for them to be done e.g. only at the beginning or end of existing deep work periods. You might also try to have many scheduled events on certain days. Work ideal planned day around scheduled items. This is very easy to do once you have your ideal day defined, you can be flexible and move things around as long as everything is deliberate and intentional, not reactive. 16:45 Advancing Your Life Once your day is planned you simply execute as best you can. If you have 3 uninterrupted sessions of deep work every day you will accomplish so much relative to just wafting through life. 18:32 Scheduling for You, Not Just Others Most people have scheduled events that they've committed to other people, but they never have plans for the other things that they prioritize for themselves. Prioritize time for yourself, your own projects, and the advancement of your own life and save them onto your calendar as you would any important event with anyone else. 19:47 Closing Thoughts This will be much better when we get the Notion API, but it really doesn't take that much time. Scheduling your day the night before is a very simple and powerful way to help you get things done consistently throughout your life. The next video will cover how you can go about bringing a Google calendar into your Notion dashboard so you can see them on the same page, as well as integrate a few other useful widgets. After that, we will enter the mindset and identity sculpting areas.

0:00 Intro This will give an introduction on how to plan a day before moving on to integrating the PPV system with Google calendar. This was talked about in the Action Zone introduction, but there are many questions that August still gets asked about this that he wants to cover with more specificity and detail. Each day is planned the night before 0:40 Daily Planning Strategies When the new day starts there is a clear path forwards and there is no ambiguity about what needs to be done. There is clarity so it's easy to tell if you start doing something that is not on your planned schedule. The question of 'what should I start on first' is dangerous and should be sorted before your day begins. This episode will cover a demonstration of how the next day is planned, The next video or two will look at how Google calendar is integrated with Notion, particularly in the Action Zone which is where we look at what we are doing on any specific day. Extreme clarity is brought to each day, the sequence of activities and their priorities. 2:15 Time Blocking Intro In the next video, we will look at the hardcore approach or 'time blocking', where you really plan out each specific chunk of the day, and clarity is taken to a whole new level. This requires integration with Google calendar as it can't be done very effectively in Notion. You will see how to take your priority list in the daily toggle in your Action Zone and coordinate it with the scheduled tasks in the Google calendar where you can do true time blocking. August moves back and forth between the two approaches to planning a day. 4:12 Implementing Daily Planning We see the line-up of tasks that are to be executed throughout the day, towards the end of the day we need to schedule for tomorrow. 4:55 we move down to the calendar view This view is filtered to show the active tasks that aren't done and sorted by priority If tasks remain unfinished today you can ask yourself if they need to be done tomorrow or later. You can't do everything and need to weigh options against one another. The task list needs to be realistically doable. Scheduled items will appear with a time to be completed On Saturday or Sunday when August does his weekly reviews he will typically look at his Google calendar which has a lot of automation for scheduling things and bringing them into Notion. Shuffle tasks around as you see fit, 10:29 Tactics & Considerations Plan with realistic expectations and you won't have the disappointment of not accomplishing what you want or the burden of a to-do list that is very difficult. If you make your list possible, you will notice yourself beginning to reach and attempt to get the things done, as opposed to not even trying. Spread tasks out to keep days roughly even, distribute your load. Each day we look at the next day's small manageable to-do list and check if it's viable before doing a prioritization of the sequence which we will then do in order. You will either begin with your startup routine (covered later) or complete your immediate tasks Then do some quick tasks Then to the extent scheduled items pop up you will be able to plan when to do your prioritized tasks Time is not blocked out precisely, so if you are having problems with getting things done the following video on time blocking will help you manage your time more precisely. 14:00 Conclusions It's very simple overall, planning each day through a considered approach and then vaguely looking at the following days in the week. Typically you only plan out about a week, anything you know needs to be completed further out than a week, make it an active task in the Action Items database plan them out further as time moves nearer you will see them appear ahead of time. You will be managing tasks for your projects at least once a week in your reviews. Only active tasks will move into this calendar so you want to make sure every active project has at least one task moving into the week. If you find yourself constantly rescheduling tasks you need to ask yourself if it's really important for you to be doing it. You will either delete it or just do it, nothing slips through the cracks: You are forced to make deliberate decisions on everything that enters the system.

0:00 Intro Timelines is a new feature in Notion, but one that can take certain types of databases to the next level, giving you a visual overview that allows you to understand what is going on much better than any other view we previously had. This video will cover the primary way we apply the timeline view in the PPV system, specifically for projects. This is where you get the most value from the timelines feature. This video nicely follows the last two, the annual review, habits, and routines and now we can delve into the timeline view so you can really chunk and space out how we are going to implement things over the first quarter, 6 months, and over the year. Between projects and habits and routines, you can completely change your life. This functionally will be added to the projects database that's embedded in the Action Zone template. The action zone template is one of the free ones August gives away which you can use out of the box. The Action Zone is one dashboard within the larger PPV system, there is also the master PPV template that is part of a paid course. 1:52 Starting in the Command Centre and moving into the Alignment Zone where project planning primarily happens. Project execution and task management happens primarily in the Action Zone 2:30 In the projects toggle we have two different views of the projects database The board view by Future, Next up, On Hold, and Active This is how we line up what we're working on The timeline view is what we will cover today. 3:10 Previously this was a gallery view that was filtered just for active projects. 3:26 Timeline Layout for Projects This view gives us much more actionable and useful information. Projects are lined up manually Work and personal projects are lined up sequentially Each project shows a start point and an anticipated endpoint allowing for in-depth planning. As you get more future and next up items you can queue them up, be careful not to go too far into the future though as things slide and change and you don't want to constantly be managing things. 4:30 The view can be changed to different time intervals from hours up to the year. 5:15 You can choose which timeline properties the view is generated by. E.g. timeline dates for projects. 5:35 Dragging the projects in the view will change the timeline dates, this is very convenient and fast to adjust. You can apply filters to the view in the same way you do to any view. e.g. you could filter just for work or personal. 7:37 Creating Timeline Views Click timeline, add a view, title it Set timeline by 7:52 Select your preferred timeline view 8:00 The first time you do this it's unlikely that your projects will have beginning and end dates because it would be very difficult to manage without the view. You may need to add a timeline dates property, add an end date quickly and adjust it in the view. Sort by the timeline dates or as you prefer 8:35 Select which properties you want visible 9:53 Timelines in Action Zone In the Action Zone, we have a toggle for projects which have historically been graphical cards to access active projects, this has now been changed to the timeline view. 10:20 now as you are working on your tasks you can glance at your projects and see how things are progressing and what you need to do across a broader time period. The timeline view is being experimented with in the 'do date' calendar which is covered in more detail in the paid course (Notion performance systems) and in the content creation pipeline. 11:43 Closing Thoughts This is a great new feature as you can see, add it as you want and put it to good use, it takes very little time to set up. There is another time-based planning tool that will be introduced into one of the critical PPV dashboards coming up soon, that will take this idea of project and task planning further. After that, we will be moving into the higher-level psychological aspects to improve yourself and your ability to execute through mindset and identity sculpting.

0:00 Intro In this video, we will be looking at habits and routines. A big part of annual planning is laying out your goals for the year and as we've talked about in previous videos there are two ways to achieve your goals: One is through setting up projects and tasks to move towards their accomplishment We have a whole system as we've talked about previously on how to execute projects and tasks. The other approach is through habits and routines which is all about consistent actions taken over and over in tiny steps that are repeated with high frequency. These compound and escalate to yield very big results exponentially over time. Today we will be looking at developing a system in Notion that helps you to execute on those Habits and Routines for the things you want to achieve. Note on expansion to the channel 1:23 3 Approaches to Habits Before opening up Notion some clarity needs to be brought to what we hope to achieve with habits and routines. There are three stages or approaches which people take when trying to implement them. First, they try to get 'motivated' Out of all of them this is the shortest-lived and burns out so quickly, it can get you moving for a few days or perhaps a fortnight at best. Motivation should be thought of as kindling, nothing more. Secondly, they try 'willpower' This can get you further than motivation in many cases, but it won't get you all the way. Third is Identity This is where real lasting change happens in your life. When you implement a habit and routine that becomes a part of your identity, you take it for granted that it's who you are and what you do. Things are no longer a burden or a chore, they are simply matter of fact and get done because 'that’s who you are'. 3:10 Goal Setting for Habits We don't want to set habits and routines becoming our identities as a goal e.g. "I want to be the kind of person who gets up early and works out." or "I want to be the kind of person who eats healthy". These don't inspire You want to use your goals to maximum effect, one of the powers of goals is they can fuel you and drive you towards their accomplishment. Ask yourself 'why you want to become the person who gets up early, eats healthy etc." Once you paint that picture to yourself it will start fuelling you. This is very useful, especially in the early days when you are trying to push through resistance. Note on online community and how to join: yearzerocollective.io 5:37 Habits Database Design In the Alignment Zone, we can access the habits and routines database within the pillar support toggle. Usually, these are dealt with here or from the weekly/monthly reviews. From a Notion implementation standpoint, this is a very simple database, it's become very trendy lately to show off fancy systems in Notion, but keeping things as simple as possible is what gives strength and integrity to a system. The Habits and Routines database has one objective; to set your intentions for the habits and routines you want to develop. When we use the word habits, we are really talking about routines; habits are things you do instinctively and unconsciously. We are setting up routines with the hopes of them ultimately becoming something closer to a habit. There is a separate database (Daily Tracking Database) which is where we have a habit tracker and monitor our performance and measure how successful we are at implementing these intentions. Here we set out clear intentions, these are all the entries in this database 7:26 There are no filters and archives, things are added and removed as needed. 8:00 all properties are turned on except for pillars This database can stand completely alone, and be used independently of the PPV system We name the Habit & Routine, define the frequency, time of day 8:45 Time of Day Coordination We define the time of day we want to do the routine and sort the entire database using these tags. There are large gaps between these for our scheduled tasks; this is not a schedule for our entire day, they are just activities that fit within specific slots within the day. 9:27 Bundling This is a very effective way to implement Habits and Routines, especially if you already have strong habits and routines and you are trying to add new ones that are not yet strongly established. You do the strong one first, then the new one immediately afterwards consistently. Typically August bundles his by time of day clusters 9:55 The bundles can be scheduled much more easily than individual habits and routines, they stand out much more specifically as a milestone in your day. It can be as simple as attaching one to another e.g. you want to meditate and you consistently eat lunch, so you start a meditation habit immediately after lunch. 10:44 Goal Outcomes There is a relational link to our goal outcomes database, as habits and routines are the second methods we can use to achieve our goals. As discussed previously value goals are our more abstract aspirations and our goal outcomes are our tangible, measurable trackable goals. We attach our habits and routines that will advance these measurable trackable goals When we look at our goals database we will see which habits and routines are pushing them forward to ensure they don't get stuck. Typically fitness and health-related goal outcomes will be better served by habits and routines. 11:50 Knowledge Vault Support Finally, we have our knowledge vault relation which is a relation to our knowledge vault as has been covered previously; where we organize our best thinking and research by topic. When a habit and routine is pertinent to one of those topics we connect it here. e.g. stretching and working out attached to Fitness and Health topics. The Knowledge Vault also functions as our Master Tags database. That's all there is to it, you don't need a lot of complexity. Complexity can remove clarity, become a burden to maintain and will just get in the way. Then you need to execute them, which goes into scheduling and time blocking which we do each night for the following day. 14:14 Specificity Make these as precise as possible; be very clear on what they mean e.g. workout is vague, but August has a separate database where he has very specific workouts planned. Inside each page, you can add more precision and clarity to how you will go about them. The specificity inside each of these pages can be changed in every specific time period; week, month etc. 14:51 Closing Thoughts The key to habits and routines is consistency This begins with clarity and knowing what your objectives and intentions are Throughout this year more videos will cover topics around our behaviours and the Notion system. Our system is not just about the Notion design, it's equally about the behaviours that the Notion design is organizing and coordinating. There will be a series of videos covering how to implement habits and routines effectively, this video just covered the Notion component. Similarly, there will be a video on the Notion component of Mindset and then many follow up videos on the human behaviour and psychology around a mindset practice. Your identity is not an objective thing and is integrally related to mindset.

0:00 Intro Today we will venture outside of Notion and look at how the PPV system is still helpful to structuring and running how we work as we move into other hierarchical structures where we have to save files and information. e.g.: Dropbox Google drive Box.com Evernote OneNote We want consistency between places such as these and what we have set up in Notion, using one organizational and categorization structure that is universal across our entire world. Therefore, no matter where we are in our digital or analog systems things will be structured the same way and be easy to navigate. A quick mention of online community launch: Year Zero collective. 1:47 Pillars for Organizing As we've seen in the last few videos the PPV system is organized by Pillars which are the segments of your life (5-15) segments. When we look at our Pillar dashboards we can see everything across the pipelines and vaults databases that are relevant to that pillar category. 3:00 looking back into the alignment zone which is where our pillars live, we can see our big groupings and each of the pillars relevant. This is all great as the relational links will keep everything together, however, sometimes we have to do things outside of Notion. 3:48 Other Applications Although Notion can do a lot, there are still some platforms that are better for specific functions e.g. storing large files or application-specific files that need to be opened/closed/accessed quickly need to be stored in a file directory in your computer. You need to extend your PPV system beyond the borders of Notion, this is done by using our pillar categorization system. 5:00 Dropbox Example You could have a top-level organization, but it makes it more cumbersome to access things, so August initials folders to group them e.g. B. = Business, G. = Growth In windows you can assign icons to folders, August has used those that allow color matching. 6:40 Moving into a folder we see the subcategories, within each grouping, there will be an archive labeled z_Archive. August has a delivery folder that is simply used for file transfers and occasionally for saving files from apps that sync data e.g. zoom 7:30 8:30 View of Mac OS setup. 9:25 Problem with Priority-based Approach (PARA) This is also very different from PARA which also takes the structure of your primary system and mirrors it across other applications, however PARA structures the hierarchy by prioritization. Projects are the top-level priority, followed by Areas that are things that also need to be maintained, then resources that are not maintained, and then Archive. In PARA you will use those categories which can work for some people but it's not universally optimal The problem with organizing by a priority hierarchy is that things change and are constantly moving as priorities change. This can be confusing and make you waste time searching. By using pillars, things don't change from folder to folder and are easy to navigate once you get familiar with your system. 11:28 Hot & Cold Prioritization Sometimes when a folder structure gets large it can be helpful to have a prioritization. But they should be within the category structure. You can start breaking activity into different groupings using hot and cold topics within the pillar structure, unlike PARA. In pillars that are not as active, it's not necessary for this subdividing by activity level. 13:40 Closing Thoughts It was revolutionary for August to begin organizing everything in all his other directories by pillars primarily and then by hot/cold topics secondarily; he instantly always knew where everything was and could access it quickly.

0:00 Intro Today will be an unveiling and walkthrough of version 2.0 of the command centre. The command centre was the first video that was shared, covering the entire system in the beginning and it's become a classic at this point in the series. The new command centre is much more streamlined and simple while also being more functional in many ways with a lot more connectivity and automation built into it. This builds heavily on the previous video which provided a better explanation of the Pillars concept. Mention of the online community that you can join. 1:44 Interface Option #1 This interface is modelled after the old one, but there are some new additions to it. 1:50 The categories are the same but everything underneath them are much more dynamic now. Starting with Focus & Alignment (which is a central function of the PPV system) we have our most important dashboards. They are the command centre itself, the alignment zone, the action zone and a highlight of the Knowledge Vault Under that is a module for Daily tracking, Weekly Review, Monthly Review and Quarterly Review that provides quick links to each respective section in the Alignment Zone. 3:00 3:20 The last video covered the expanded role of Pillars; they are now not only the organization and categorization of each aspect of our life, but also function as the primary dashboards for each part of your life. Now we have pillars embedded into the command centre and filter them by their grouping and active status. 4:35 There is a quick capture spot for the Notes and Ideas Database These all look and function really well on mobile, the views for each of the groupings are adjusted to the gallery view. 4:50 Notion remembers each context settings, so on the mobile, they will stay in the gallery view and on your desktop they will be in list view. 5:45 Under that is a new stack of all the databases and a stack of the widgets The databases stack is very useful, it used to all sit in the left navigation, now the entire system is contained within the command centre. Pillars 6:20 Pipelines 6:26 Cycles and reviews 7:00 8:18 There is a little key to distinguish core system databases and insight databases In the alignment zone, we have an insight section that includes the cycle review, similar tagging makes things easier to spot visually. There is an alternative implementation of the Command Centre dashboard that August is currently using. This one you could see the evolution from, from the previous version so it was shown first. 9:04 Interface Option #2 This alternative version is a little bit more compact but is a bigger departure from the previous version. They have the same functionality, however this version has the pillars linked in one embedded presentation using less space. 9:20 The benefit of that is that the database stack can be moved to the top and having them higher means less scrolling is required. 10:00 In addition to the Notes and Ideas quick capture there is an Action Items quick add There is also a toggle at the bottom to provide a quick view of the today action items list. August tries to keep all the power and functionality above the fold (scrolling line). 11:50 A final new tweak we can see. Since we lay out the dashboard's presentation by embedding the pillars database we can move to the pillar listings and look at the additional active setting. Where CC signifies command centre. Active -CC Active- No CC You can filter dashboards that are most important to you in the Command Centre. 12:50 Closing Thoughts We've covered 2 new variations of the new PPV Dashboard. They are much more capable, simple and faster to use with much more automation. As we update anything within the system it is automatically reflected in these new Command Centre dashboards. We can also add new notes and tasks very quickly All of it works brilliantly on mobile Next, we will cover a more concise overview of the entire PPV system, wrapping these concepts together before diving into some more speciality areas of the system.

0:00 Intro Pillars are one of the foundational aspects of the PPV system, they have been covered previously but this is both a reset on the introduction to it as well as an expansion on the topic. This is part of Version 2.0 of the system and the role that pillars play. Brief mention of the online community. Year Zero collective. 1:20 What Pillars Are Moving into the Alignment Zone where pillars are best explained (sneak peek of the new visual design of this zone) Opening the pillars section we see that things are pretty similar Reexplanation of Pillars: They are merely an organization of every aspect of your life, they are not aspirations, dreams, visions, etc. they are categories to break your life into. You create somewhere between 5-15 groupings to organize your life into, this is often mistakenly compared to areas in the para? System. Areas are about maintaining a high level of standard which pillars are NOT about Areas are the second tier of prioritization in Para? below projects Pillars in this system not a prioritization, merely categorization 2:25 Looking at the groupings such as Growth, Business, Home/Life Within each grouping are things like Mental Clarity, Mind Expansion, Health and fitness for growth and then Family, Home & Household, Personal Admin & Finance in Home/Life 3:17 Database Views A board view is a really nice way to break these out and makes things easier to digest visually. The key is that Pillars are organized into larger groups like Pillars and sub-pillars. Two will work as kind of a catch-all for all the little things you have to deal with; Admin and Team within the business grouping and Personal Admin in Home/Life These help you organize your life and give you a window into each part of your life when it's time to sit down and address them. 4:42 Pillars for Pipelines & Vaults [Image] 4:46 We can see the pillar groupings under Pillars: Growth, Home/Life, Business These slice across all the pipelines and vaults. From the pillars view we then have the ability to look at all the information that is relevant to the individual pillars. Cycles are outside of this structure because they are more about time and review processes. Even things outside of your Notion system will also be organized by pillars (a separate video will show how this works) This is another differentiation from Para?, things are not organized by a hierarchy structure of Projects, areas etc. but by category of your life which keeps things much more organized and easy to navigate since categories are static. 7:04 Database Relations All the pillars are linked to Habits & Routines, Value Goals, Goal Outcomes (rollup), Tag/Knowledge Vault through relations. Tasks are connected to pillars but it's too much work to maintain items you move through quickly such as tasks. The fact that many of your tasks are attached to projects categorizes them by pillar and the ones that don't tend to be quick one-offs anyway. 8:20 Pillar Dashboards What is a really big advancement in this version of the system is that the Pillars are now entire dashboards looking into each category of your life. 8:45 Looking at the Mind Expansion pillar (learning pillar) it's the same dashboard we have covered before but it now lives inside the pillar entry in the Pillar Database. The advantage of this is improved organization and it can be linked to other databases through relational links. In addition, we now have all the relational links to this pillar from throughout the system. Eg. Habits and routines, Value Goals, Goal Outcomes, Tag/Knowledge Vault. 10:30 Looking at the Content Creation Pillar example dashboard 11:30 There are several categorizations of status for each pillar; every pillar is either active, paused or inactive. 12:08 Closing Thoughts Pillars are simply a categorization of the aspects of your life. It's an organizational structure within the Notion system as well as outside of it as we will see in a future video. Breaking your life into pillars brings enhanced clarity and visibility across all your pipelines and vaults for each section of your life, making it much easier to see what's moving, not moving and what needs to be addressed. In the next video, we will be looking at the new command center and an overview of the PPV system.

0:00 Intro The Master Tag database is something that has been difficult to decide whether to implement or not, get's a lot of questions, and polarises users; some love it some find it cumbersome. This video will explore all the different aspects of it, it's a great idea if you're doing a comprehensive system across many parts of your life. Augusts has also come up with an expansion of the concept that takes it to another level of value and power in the system. First, we will cover the standard Master Tag database then we will dive into the expansion. The Master Tag database is a concept that has been advocated by many people such as Maire Pullen(?) who popularised it with a few videos she did. For a long time August was focused more on the Action part of the system; Goals, Projects, Tasks, Daily tracking. In this area, the Master Tag database is not that critical However, in the Knowledge Management area and the expansion of this component of the system it's become something that adds a lot more value. 1:51 Traditional Tagging In the last video, we looked at the TSS's Vault In a database like this, you are going to want to be able to sort and filter by different criteria. 2:25 There is a property in this database called Functional Category which is how a traditional local database-specific tagging system is set up. Typically you will use a multi or single select 2:50 3:05 Master tag Database Concept A Master Tag database is a database that purely contains tags; each entry in the database is a different tag. Then in this example database, instead of having a property for local tags, we would have a relation to the Master Tag database. This would also allow you to sort and filter through the relation, as opposed to the multi/single select. One of the negatives and points of resistance to this is that these multi-select tags look better than relational links which don't have color-coding and aren't as easy to open and select. The other is that most of the databases didn't need the same tags over and over again. The point of the Master Tag database is to apply the same tags across different databases. As Augusts' Knowledge Management system is expanding he finds more and more of the databases would benefit from having the same tags applied to them. A Master Tag database would have a few advantages Firstly any updates to a tag in the database would update across all of them Secondly, the Master Tag database will then be able to provide a central viewpoint providing visibility across the entire system for everything else tagged to individual items. 5:55 Enhance Master Tag Database After he started applying the Master Tag database he kept finding that the same tags he was applying to it, he was also (through the separate relation to the Knowledge Vault) tagging Knowledge Vault topics. He then realized that the Knowledge Vault should be the Master Tag database In the Knowledge Vault, you would already have made a collection of all the topics that are important to you. All the topics you are aggregating knowledge, ideas, insights, taking highlights from books, articles, videos, etc. and having information resurfacing contextually (as has been covered in past videos using templates with self-referencing filters under toggles) There is no point in duplicating all this and having a separate relation to a master tag database. Not only do you have a Master Tag database built into the Knowledge Vault, but you also have extensive knowledge and research already organized in the workspaces there. Many of these topics are already interconnected to many other parts of your system. 7:45 Looking at the Knowledge Vault; a global repository for all the best thinking and research organized by topic for all the topics that are important to you. 8:15 Looking into a topic we can see it's already connected to Pillars, other Knowledge Vault topics, TSS's Vault, Media Vault, Habits and Routines, Content Pipeline, Action items, etc. 9:00 Using this instead of a different tag database provides not only the tagging and its benefits, but you are also always one link away from the depth of information accumulated for each tag. 12:00 By feeding two birds with one scone you make both of them more powerful The one caveat is that in theory, you might come up with some topics that you'd want to sort out and organize by, but you're not really interested in collecting knowledge on, you can simply add these to the vault and not build out the workspace of that topic. At any point, if you do have ideas or insights on that topic it will be sitting there waiting for you. 13:10 the title to the Knowledge Vault relational link is now called Tag/Knowledge Vault Examples in the Notes, Meetings and Ideas Vault as well as the Media Vault 14:12 Closing Thoughts Merging the Master Tag database with the Knowledge vault is a very powerful way to organize your information and provide visibility, sorting, and filtering capability across the system at the same time. This gives you a lot of nuance and finesse as to what you have across different dashboards and pages in the system as well and makes the Knowledge Vault itself even more powerful by providing transparency and consistency. It's particularly elegant to have this one vault and its topic category organization serving as the connective tissue across the entire system; Pillars, Pipelines, and Vaults. Soon we will cover an enhanced look at pillars before giving a detailed overview of the entire system again.

0:00 Intro Today August will demonstrate that the Knowledge Management system in the Vaults department is not just about aggregating media, inputs, notes, and ideas into Knowledge Vault items but about capturing ANYTHING that will be valuable to you in the future. Any notes or research you've ever done should be available for future decisions and future research to build upon. Sometimes we do research across software/technology that we want to implement, or for tools, we may want to use in certain instances. We may compare multiple options to make a decision but further down the road we need to revisit the information, or there may be a different context in which something else might be more suitable. We can have all the research we do available for any subsequent decisions or expansions on that research category. We might be looking for people/skills to help us with a problem such as plumbing, accounting, law, etc. and we research people and categories, compare options, accumulate contact information for various possibilities We can ensure that in the future all this information is readily available We want all the information we collect to be accessible and we want a central place to collect it and organize it the first time, every time. Today we will cover how to capture and maintain information about software tools, various people skills, companies/service providers, service categories, and aggregate and organize everything. The previous few videos covered how to capture ideas and insight from various media sources and from our own thinking to be funneled into the Knowledge Vault. The next video will cover the Master Tag database; how to implement a global tagging system. Preannouncement about the new course. 3:05 3:40 Database Evolution Tools-Skills-Services Vault (TSS Vault) Initially August started with databases for individual skill providers, service providers, professional services, software tools, etc. He noticed it became difficult to decide how to categorize some things, e.g. the line between software and services has become blurred. Etc. Having separate databases made things confusing. The distinction August uses to decide whether to combine databases is whether the properties are similar or different. For the most part, the differences in the properties of these categories are not huge so it's not difficult to combine them. 6:57 Database Structure A look at the properties that make this work as a single database. This is very different from media, but all these things fit reasonably well together. 7:37 Looking at an example page Type Individual Service Provider Profession Membership Automated Service Software Functional category 7:53 Tagging system that allows filtering in other dashboards Long list of tags in this example These tags are unique to this database Description 8:15 This is very important and is required every time August adds one Website link August almost always captures these using the Notion web clipper and fills in the very few required properties for each of them. August has started using the smiley face icon for individual contractors, individual icons are used for things like software; this makes things easier to see at a glance. To Review 9:50 If it's something that he saw, and looks interesting/relevant to a need but he doesn't have time to look at it he will tag it here to take a closer look at it in the future. Notes For comments Rec/Ref/Used By Recommended by, referenced by, used by : If somebody you trust is either recommending or using something then it's useful information. Pay Frequency and Price Useful for subscriptions 11:10 Company Email 12:30 Knowledge Vault Integration When in the Knowledge Vault topics it can be helpful to have a listing at the top of that Knowledge Vault topic of all the TSS's that are related to that topic area e.g. there are links to every TSS related to Law and Legal Setup in the Knowledge Vault. Overall it's just another database, it's very simple but it's very valuable to aggregate this information that you can also then embed in a wide range of dashboards and different views across the system. 13:40 Back in the Mind Expansion dashboard where we access the Knowledge Vault we can see where the TSS's roll up into context 14:03 Quick note on correcting the filter for this view that was covered in the last video For cold topics, Active Projects, None, Is, Checked 14:50 from the example today we can see the Law & Legal setup topic Just as we had Notes and Ideas aggregating under a toggle, along with Media, there is also tools and skills aggregation. 15:35 How tools and skills are sorted and filtered 16:45 Closing Thoughts Information on TSS's becomes a valuable resource just like the Media and Knowledge Vaults In the next video, we will cover the Master Tag database, August is excited to share a 'next level' innovation on the entire concept of a tag database There will then be a video providing an expanded vision of what pillars are. The previous video on pillars was insufficient and misleading in many ways. After having gone through the Pipelines and Vaults in depth we can now cover pillars that will allow a strong interpretation of the entire system.

0:00 Intro We are in the final few videos that cover the Knowledge Management section of the overall system. These last videos for this section will cover ways to enhance and optimize. These are little touches that can really be added to almost any Knowledge Management system but it fits in exceptionally nicely with the PPV system we are constructing. This video covers a feature to add to the Knowledge Vault which is HOT and COLD topics. The knowledge vault is where all the best thinking, notes, and ideas are brought in from all the resources we consume and come up with on our own all come together by topic. This new addition to the Knowledge Vault makes it easier to interact with quickly and efficiently; Hot and cold topics. Hot topics are those that we engage with more frequently, cold topics are those that we may want to build knowledge and insight in but are much less frequently engaged with. As you do more knowledge aggregation in this system, the vault will begin to expand with more and more topics, which is positive and will make this one of the most valuable resources you own. Although we have the ability to archive topics, we will find that we have many that we are active with only periodically, perhaps only a few times a month or less but are still important to us. Hot and Cold gives us a way to separate such topics and integrate them into our mind expansion dashboard. 1:56 Roadmap & Course Info The next video will cover some specialty vaults The tech stack Vault and how we collect information on skills, people we might draw on, contractors, professionals etc. After that, we will look at the concept of a master tag database There are pros and cons to this, but August has had a breakthrough idea on how to take this database to the next level. You will be getting a sneak peek at the second version of the PPV system that have been creeping in. A lot of version 2 is about consolidating/simplifying while maintaining or even expanding the power of the original. The details of the next course will also be covered while giving you the complete on-ramp and integration of the PPV system into your life. The course will go into depth on how to integrate it into your life and make its principles a part of your daily living and to bring clarity, alignment, and focus to everything you do. 4:01 Mind Expansion Dashboard Updates A lot of the top banner graphics are in the way and push the functional parts of the page down meaning you have to scroll to access some of them. They have been removed as a result. An icon is still needed to make it easy to spot in spite of how much room it takes. The spaces between the media toggles have been removed to collapse them down tighter 4:50 5:10 The Notes and Ideas section at the top has been removed as they aren't entered here very often. 5:30 there is a toggle here and a separate page on the phone for quick entry of notes and ideas. 5:52 Hot & Cold Topics The Knowledge aggregation area is the same, with the same vault but now there are toggles for Hot, Cold and All topics. First, the topic categories will be explained and then the circumstances you might want to use them and those in which you don't There are systems that force you to use them and sometimes it's detrimental when a global category can be used. 6:20 In Notion you can have both Hot topics are those that you are going to engage with more frequently, the benefit of having a section like this is that it's easier to find things quickly that you access on a regular basis as opposed to sifting through your growing list. Cold topics are those that aren't accessed as often and can be sorted through quicker than an all topics category. 7:35 Filter Setup This is very dynamic and largely automated. 7:55 Archive is unchecked 8:10 The middle section here is most important The first and more dynamic of the 2 is Active Projects, Any, Is, Checked Seeing what this does 8:20 Product design is linked to 2 different projects (example) through a relational link to the projects database 8:30 There is a rollup to check whether they are active projects. If the project is active it will have a checkbox 9:04 If any of the projects are checked then it will pass this filter screen 9:22 Reminder of how that checkbox is calculated in the Projects Database Active checkbox is actually a formula (although it could simply be a manual check if you wanted) Since you need multiple projects to move your goals forward we wanted to have a counter in the goals database for the projects. 9:59 This formula simply checks whether the status is active. 10:30 Any Knowledge Vault topic that is linked to an active project will automatically appear here, which is what you want because the topics that are linked to the active projects are the ones you are going to be the most engaged with. Occasionally there will be topics that aren't connected to active projects that you access frequently. 11:03 Example 'Business building' There is a checkbox for priority topics that is selected for in the filter 11:35 11:45 The filter for the cold topics is the exact opposite. The All Topics category has no filter and shows everything. 12:15 When to Use Hot & Cold Topics Some personal systems will benefit from Hot/Cold topic categories and some will be hurt by it. This is why systems that force them are not always optimal. The Hot/Cold topic distinction is helpful if you are not cycling through projects at a rapid speed. If this is the case for you, you won't know where any of the topics are and will waste time searching for them. It would be better to simply use the All topics category. If your projects are static for a month or so, you will be familiar with the organization and positioning of topics and will be able to access them faster. Try both and see which works best for your circumstances. 14:08 Closing Thoughts The next video will cover a few more specialty categories, how to aggregate research on skills; from people, professional services, and how to aggregate research and knowledge on your Tech Stack. Tech Stack: All the technology and software that you use or may potentially use in the future. Then we will cover the master tag database which will be a fun exploration. The course will be released soon and will be the complete aggregation of everything August knows about how to implement this system in your life. Whether you take the course or not this youtube series will continue with more information on ways to enhance the PPV system and how to bring other life enhancement practices into the way you live your life.

0:00 Intro August has come up with some better ways to interface with the knowledge management system, The mind expansion dashboard is where this happens primarily where we bring in our inputs from our own thoughts and other resources. The readwise integration now handling a lot of the apple, kindle, pocket and Instapaper notes automatically. The new dashboard uses the same databases, but interfaces with them differently. 0:57 New Mind Expansion Dashboard Quick overview Looks cleaner and more stylized with some quick access to some filtered views This uses the exact same databases as the previous version with the readwise integration feeding both the books and all the other media into the same database. From now on the Knowledge lab will be called the Knowledge Vault for naming consistency. 2:20 The notes and ideas vault has now been changed to a gallery view. The toggle has been removed for very quick access. Filtered by either today or yesterday, most of the time. The filter can be changed very quickly The gallery view shows us a nice block of information (as opposed to it sitting in a table), and it makes starting new entries easier as well. There is now a toggle for the Notes and ideas Vault in the Action Zone as well, immediately above the Daily action zone. 4:40 Below that are the sources, the layout of the Vaults has been changed. Courses is put into a half column in a list view which works really nicely as a half-page column, sorted in order of status and creator. 5:10 The book Vault is a nice long gallery view of the books including their covers, sorted by last highlighted descending and last edited. These are automatically syncing through readwise to the kindle app and updating automatically as shown in a previous video. Each time highlights are added to a book, that book will move to the top of the book list so the books that are actively engaged with will always be on the top. These can then be reviewed a second time and highlighted using the tiered highlighting system already outlined in a previous video. 7:00 Articles are also put into their own section on list view, filtered by the past month sorted by last edited and highlighted. These are all also being updated automatically using the readwise integration, if you want the full article you use the Notion web clipper as was shown in the past. 8:20 Twitter Threads can be easily saved using read wise and some valuable information can be imported, these are also available here in list view. The previous video covered how to do this, they save with the same level of automation as books and articles. 9:20 Videos are not saved automatically, but very easily using the Notion web clipper. Videos can be saved and watched in Notion allowing you to take notes underneath immediately. Recording timestamps allows you to access the information again in context. 10:25 Podcasts are also kept in a list view The last video covered how to save snippets as you listen to them and then bring them all in together. 10:40 AirrQuotes saved example 11:25 The Knowledge Aggregation section is now shown in gallery view as well, sorted alphabetically. The same database is used with the same functions in the Knowledge Vault video layed out much nicer. The template workspace within each topic has been altered. 12:10 New Knowledge Vault Template with Contextual Media The properties are the same 12:30 The TOC is on the top, each heading automatically creating a quick link. 12:40 The References block contains what we originally had with the Notes and ideas listed in order from most recently edited, but there is also a self-referencing list view of any Media from the Media Vault that is related. 14:20 Gives an indication of all the items in the Media Vault that are related to the topic, make the content type visible by adjusting the properties. 15:10 Jumping back into the mind expansion dashboard we can see how to set up this template 15:30 quick notes is set up because inevitably when something is being started you want to throw something in very quickly. As the topic is built out, these will be moved into context within a larger organizational structure. 15:50 All the Notes are set up to filter for the Knowledge Vault property within the Notes and Ideas database contains Knowledge Vault template, which means when you apply it to Knowledge Vault entry it's applied to itself. All of the items in the Notes and Ideas Vault that are related to that item in the Knowledge Vault 16:15 The same thing with the Media Vault; it is self-referencing to the Knowledge Vault Template which means for any new Knowledge Vault entry we create all the media items that are linked to that new knowledge vault entry will appear. It is sorted for descending, by Last edited. 17:04 Mobile Phone Demo of New Dashboard This is just for you to see how nicely this new design works on mobile. The list views for all the databases (with the exception of the Books which are in gallery view) scroll very nicely. 18:20 At the bottom, the alphabetically listed items in these nice blocks are very aesthetically pleasing and are very easy to open. This new interface is perfect for mobile! The buttons are bigger and it's easier to organize and digest the information on the dashboard. 19:12 Conclusions & Plan for Future Videos The old interface is perfectly functional, but this one is a little bit more efficient and looks a little better. Choose what works for you. There will be one or two more videos on specialty vaults just to show you more capabilities of what you can do in the Vault section and then we will get into the Pillars, Pipelines, and Vaults overview after now having gone through each of the segments in detail. We will then have a higher-level overview, summary and in some ways introduction of the PPV organizational structure. Having gone through each of the sections now individually allows for a more comprehensive understanding to emerge. The PPV system will then be compared and contrasted to other available systems. There will then be some more specialty segments such as mindset and identity sculpting and client operations that are important for a fully functional LOS and business operations system.

0:00 Intro This episode will cover a cool little add on to the media vault; which is where we capture videos, articles, podcasts, books that we find valuable and want to keep. This typically all funnels into the knowledge lab as covered in the previous 2-3 videos. This addendum is for one category of media that is particularly hard to capture; podcasts. Typically you listen to these on the run, while you're driving, at the gym etc. where it's hard to stop and take notes and typically the way the spoken word is expressed is part of the nuance of the ideas being communicated. There is a new podcast app called Airr (no sponsors), that although very new does solve the problem of capturing highlights and segments of podcasts for sharing on social media or for capturing into the media vault. This is the best solution August has seen to capturing podcast highlights and notes on the fly in a shareable way, that also allows you to capture the nuances of the spoken word. The last video covered the new Media Vault which is very similar to the original except that it's automated using the Readwise integration with Notion that brings in automated highlights from kindle, apple books, pocket, Instapaper and Twitter. If you use the manual version of the vault and don't want to pay the monthly fee for Readwise then it looks just like the original video and this will work fine either way. Podcasts are going to come in from Airr, however, Airr is working very closely with Readwise right now and in the not too distant future, the Readwise integration should be able to bring in the Airr clips that we will see very soon. For now, it's still very good and if you're not going to use the Readwise service in the future, you would use Airr as it's covered in this video. The core features of the Airr app should be free for the foreseeable future. 3:35 Using the Airr App Opens the App on iPhone. You can select an episode to download and these will be visible in the library. You can also select to automatically download episodes from creators as they come out, but then you won't have a handpicked selection to choose from. 5:00 Selecting Highlights 5:15, while listening to an episode when you come across something interesting you can push the quote button and it will enter a clip mode with the endpoint. You want to listen until the end of what you want to save and then you can scroll back to the beginning point of what you want to save. When you stop at a point it will start playing in your headset from that point so you can clearly see if that's the starting point you wanted to save from. When you let go, it saves that clip and you can title it. 6:50, These saved clips also have transcripts, popular podcasts will have transcripts attached, but if not you can select to request a transcript (7:05) and it will take about 30 minutes for it to be generated. The idea is that when you save the Airr quote you get both the audio quote and the transcript of that section of the podcast. 8:20 Capturing Highlights to Notion If you go to 'My Airr Quotes' you will then have this episode with all the segments that you saved. 9:00 select all the clips you want to export, then go to share via, press and hold and select copy to send them to your phone's clipboard. Click on the episode itself and share episode, choose Notion, and then your Media Vault. Then paste the notes into the page that is created. If you are only adding a single quote you will get the full quote, if you add multiple, you will just get the links to the podcast section. The beauty of this is that we are now saving individually selected segments of podcasts. 10:30 Returning to the Desktop Notion database, we can see the podcast we just entered with the Title notes you add and link to the Airr quote itself and its transcript. You can then play back the individual snippets and you can share them with others and/or review them in your notes. All of the special elements of an episode are then available to you. The functionality of Airr and the ability it grants to quickly and precisely extract a very specific snippet of audio with the ability to have it converted into text is the best August has seen. If you intend to listen to a podcast it's easiest to request the transcript upfront. In most cases, there is something worth saving and remembering in a 45min plus podcast. If you are listening to podcasts you probably find yourself hearing thoughts all the time that you want to save, now it's possible. The next video will have a surprise reveal of the revamped front interface of the Mind Expansion dashboard. We will be looking at how the databases we've covered in the last several videos are now interfaced with.